IBICS Privacy Policy

Commitment to Privacy:

To protect your privacy, the Society provides this privacy policy, which explains to you how it collects, stores, and uses personal information that you submit to it. This notice will be made available on any communication in relation to the activities of the Society and at every point where personally identifiable information may be requested.

Information that the Society collects:

When you contact the Society in relation to membership, an event, activity, campaign, send or receive information or make a donation, you can provide the Society with your personal information. This information is protected by a secure (password protected) system both online and offline. This notice applies to all information collected or submitted to the Society via application forms, conference registrations, etc. The data that the Society collects includes:

• Full name (including title)
• Gender
• Affiliation
• Telephone number
• Email address
• Membership Status
• Commencement date of membership
• Details of payments received
• Names, affiliations and photographs of participants at Society events

Note: The Trustees are also required to provide proof of identity and proof of residency and any other information as may be required from time-to-time to fulfil the requirements of banks, the Companies Registration Office and other official agencies the Society has contacts with in the conduct of its business.

This information is protected on a computerised system to ensure that loss, misuse, unauthorised access or disclosure, alteration or destruction of this information is not probable. Your data will be retained by the Society for as long as you are a member of the Society and for three subsequent years at which stage your information will be deleted from the database and any IBICS distribution list. In the event that you are no longer a member and wish to be removed from the membership database, you may contact the Society (see contact details below) and request this.

The way the Irish Biological Inorganic Chemistry Society uses your information:

• The Society uses the information you provide about yourself, when applying to become a member, to complete the registration process, to effectively manage your continued membership and to communicate with you as a member of the Society.
• The information regarding your gender will only be used to establish the gender profile of the Society.
• The Society uses return email addresses to answer the emails it receives or to broadcast messages from the Society to all members. Such addresses are not used for any other purpose and are not shared with outside parties.
• At Society events photographs/images will be generated and may be used for promotion and public relations purposes.
• The Society will never use or share the personally identifiable information provided to it in ways unrelated to the ones described above.

Commitment to Data Security:

To prevent unauthorised access, maintain data accuracy, and ensure the correct use of information, the Society has put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information it collects.

Society Contact Details:

You may contact the Society via the emails below, if you have any questions about privacy or security. This privacy policy is subject to change and any changes will be posted on the ICBIC website at www.ibics.ie

President: Professor Celine Marmion cmarmion@rcsi.com

Vice-President: Professor Michael Devereux michael.devereux@TUDublin.ie

Honorary Secretary and Treasurer: Professor Orla Howe orla.howe@TUDublin.ie

The Irish Biological Inorganic Chemistry Society (IBICS) – is a learned Society engaging a multi-disciplinary community of scientists seeking to advance research that crosses the interface between medicinal inorganic chemistry and biology in Ireland. The Society’s mission is to develop, foster and promote a strong national network of scientists collaborating in research areas such as biology, chemistry, physics and medicine with an interest in biological inorganic chemistry.

The Irish Biological Inorganic Chemistry Society (IBICS) – is a registered charity (CHY22254).